Programs Manager for the Clatskanie Farmers Market


Company: Clatskanie Farmers Market
Location: Clatskanie
Compensation: $20,000 annually, $18/hr
Employment Type: Internship / Apprentice, Part-Time
Job Categories: Administrative, Agriculture, Business, Media, Nonprofit
Region: Coastal, North Willamette Valley
Date Posted: October 11, 2022

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The Clatskanie Farmers Market (CFM) is seeking a part time Programs Manager for 2023. Compensation is $20,000 for the year at $18/hr. This is an incredible opportunity for someone who wants to learn about local food systems, grow with our organization and join our family here at CFM! CFM is a 501(c)(3) non-profit organization founded in 2014. This position is grant funded by the Oregon Community Foundation, it is paid hourly and is overseen by the Board of Directors and Executive Director. Clatskanie is a small, rural city in Columbia County with a vibrant agricultural community! Our Saturday market operates downtown in a lovely park setting along the beautiful Clatskanie river and is open from 10am-2pm on Saturdays June- September. CFM serves as a community venue for an average of eighteen farmers and artisans each season, in order to encourage the creation and growth of local, sustainable businesses. CFM promotes food security and local food literacy by offering a variety of fresh food products and nutrition education and in this way mutually benefits both local producers and consumers. CFM also manages a community garden where people can gain experience with basic market gardening techniques and work in exchange for produce. CFM is expanding in 2023 into a year- round marketplace with the Clatskanie Food Hub project. The programs manager will be involved in operations for both the Saturday market and the Clatskanie Food Hub. The ideal candidate will have knowledge and understanding of local food systems and passionately believe in the importance of local farms and markets to support those farms. The Board of Directors is specifically seeking a candidate who is self-driven, excited to learn new things, is adaptable, works well with others, and who is not a Saturday market vendor.

Job Overview & Scope of Work:

The Programs Manager is responsible for the oversight of vendors, volunteers and Saturday market operations. This position is expected to assist the Executive Director in advertising for CFM and the management of the Clatskanie Food Hub inventory. The Programs Manager will assist the BOD and Executive Director with updating the vendor handbook and application and hosting a spring vendor training/meeting (TBD). This is a part-time position for 2023 averaging 20 hours a week, beginning in January and ending in December.

Qualifications and Skill Set Expectations:

  • Experience with volunteer management, project/program coordination, event planning, community building, and marketing activities preferred.
  • Strong administrative, customer service and management skills. Education and/or experience in a retail environment, working with non-profit organizations, familiarity with agriculture, horticulture, and locally grown food a plus. Cash handling and simple accounting skills required.
  • Computer and technology literate with data entry experience required. Experience with Google Workspace, excel, Quickbooks, website design, photography, Instagram, Facebook, and/or point of sale technology a plus.
  • Physically able to stand for extended periods of time, to withstand extreme weather (i.e., heat, cold, wind, sun), and to lift up to 50 lbs.
  • Interpersonal skills for dealing effectively with the Board of Directors, Executive Director, the public, volunteers, vendors, musicians, customers, and others that coincide with all aspects of CFM.
  • Excellent conflict resolution skills: Ability to navigate vendor compliance (i.e., product labeling, product licensing regulations, canopy weights, hand-washing stations, use of scales, etc.), customer compliance (i.e., parking/dog/smoking policies, etc.) and be tenacious and diplomatic in determining successful outcomes.
  • Enthusiasm, initiative, and judgment necessary to develop a multi-faceted role supporting our growing market. Cheerful, friendly, pleasant, and fully committed to embracing CFM’s objective and mission required.
  • Creative and willing to “think outside the box.”
  • Self-motivated, organized, honest, punctual, dependable, and able to work

    unsupervised.

  • Adaptable and able to work well with others.
  • Understand Oregon Department of Agriculture laws and regulations that are relevant

    for vendors a plus.

  • Must have own transportation. Must have (or be able to obtain) a Food Handlers Card.

    Responsibilities and Duties

  • Saturday market operations June-September
  • Manage Saturday market data
  • Recruit and organize volunteers
  • Train volunteers for Saturday market
  • Host spring vendor training event
  • Facilitate food assistance programs for Saturday market
  • Onboard vendors for Saturday market
  • Communicate regularly and promptly with vendors and communicate effectively with

    the CFM Board of Directors and Executive Director.

  • Onboard vendors for the Clatskanie Food Hub
  • Advertising as directed by the Board of Directors and Executive Director
  • Recruit vendors for Saturday market and Clatskanie Food Hub
  • Manage Saturday market entertainment and educational activities
  • Maintain CFM contact lists
  • Review and update vendor handbook and application
  • Give monthly Programs Manager report at Board of Director meetings

Job Details:

  • The CFM Manager is a part-time position from January-December 2023.
  • The position starts with preseason planning in January and ends with the Annual General Meeting in December, working aprox. 20 hours per week.
    • There will be flexible hours per week dealing with activities related to our vendors, volunteers and advertising, as well as attendance required on eighteen market days, Saturdays from 8am – 3pm June 3 to Sept. 30 .
    • Total hours are 1,111 for the year 2023. Must be able to attend the Spring Vendor Training (date TBD).
    • MUST be able to work the 18 Saturdays June 3rd – Sept. 30th and must be able to put together the Saturday market vendor map and email to vendors each week prior to market day.
    • Must be able to attend seasonal DUFB compliance meetings. o Must be able to attend monthly Board Meetings.
    • All other hours are flexible.
  • Compensation will be at the rate of $18/hour (expected 1,111 hours of work) paid on the 5th of the month, January-December 2023, with submission of a monthly timesheet to the BOD by the 26th of the month. Additional hours may be worked on a volunteer, at-will basis if desired, but not required.
  • Since this position is grant funded, we cannot guarantee this position will be sustained at the same hourly rate for the same total hours the following year. However, job renewal is possible and will be based on current funding and a performance review by the BOD; reapplication to the position may be requested.